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Available across Europe, the UK & Switzerland

Invoicing and quotes for interior designers.

Procurist is invoicing and quoting software for interior designers, turning your approved FF&E schedule into priced client quotes and ready to send invoices. Every line already carries trade pricing and RRP, VAT applies at the rate you invoice from, and the currency follows the billing country across 29 European countries. Pay your European suppliers in the same place.

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Client quotes

Designers shouldn't be wasting their time on accounting software at all.

You need a tool to create your quotes and invoices for you. Directly from your FF&E schedules.

One source of truth

Your quote and invoice read straight from the approved FF&E schedule, with products, images, trade pricing and RRP already in place. Nothing entered twice.

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FF&E schedule

Priced the way you actually bill

Every line carries trade pricing and RRP. Choose how your client sees it: retail pricing, RRP with a 5, 10 or 15% trade discount, or trade price. You buy at trade through the trade marketplace, so the difference is your markup, and how trade discounts work decides how much of it there is. Set it once and it applies across the quote.

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Quote pricing menu

The quote your client actually sees

Open the quote from the approved schedule, choose whether it is addressed to your client or your own company, set the billing country, and pick the pricing. Procurist builds the document, applies your VAT rate, and exports it as a formatted PDF ready to send.

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Quote configurator

VAT, cross-border tax and currency

Set your VAT rate for the country you invoice from: the UK at 20%, Germany at 19%, or Switzerland at 8.1%. The currency follows the billing country across GBP, EUR and CHF. Export a clean, auto-numbered PDF.

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Invoice — VAT & currency

Straight from your schedule

Line items pull in with trade pricing and specifications intact.

Schedule line items

RRP and trade, side by side

Both totals, per room and per project, so the margin is always visible.

RRP & trade totals

Client ready to share

Send the quote as a formatted, branded PDF.

Client invoice PDF

Set a project budget

Anchor your sourcing to a target from the start, then track the FF&E budget against it as the schedule fills up.

Project budget

Invoicing & supplier orders

Every number comes from one schedule.

Your quote, your invoice, your supplier orders and your payments all read from the same approved FF&E schedule. Change one item and everything built from it follows.

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One order per supplier, paid in one place

Place the order and it splits into one order per supplier, the same discipline a purchase order gives you on paper. Pay each European maker by bank transfer, and the invoice marks itself paid when funds arrive.

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Orders per supplier

Pay your suppliers, in one place.

Placing an order splits it into one order per supplier, so each maker confirms only their own items. Pay every European supplier by bank transfer through the platform, upload proof of payment, and let the invoice mark itself paid when the funds land.

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Supplier orders & payment

How VAT works when you buy from European suppliers

When a European supplier invoices your studio, Procurist applies the treatment the transaction actually requires: domestic VAT where the supplier and the delivery address sit in the same country, reverse charge on intra-EU orders where your studio VAT number is verified through VIES, destination-country VAT where it is not, and zero-rated export whenever the goods cross between the EU, the UK and Switzerland.

Reverse charge carries the exemption it is owed, Article 138 of Council Directive 2006/112/EC, and an export carries Article 146(1), with import VAT and duties collected at the border where you are the importer of record. Procurist is not your accountant and will never file anything for you, what it does is stop the wrong rate landing on an order because nobody checked which side of a border a workshop sits on. It is one part of the wider procurement work the platform handles on your behalf.

From approved schedule to paid suppliers.

Approve the schedule, set the pricing, send the quote, and settle every supplier, without the numbers ever leaving one place.

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FAQ

Is there invoicing software built for interior designers?
Yes. Procurist generates client quotes and invoices directly from your FF&E schedule, so the pricing you set once carries through to every document. Each line already holds verified trade pricing, VAT is applied at the rate you choose, and the currency follows the billing country.
How do interior designers create client quotes in Procurist?
Once your FF&E schedule is approved, you open the quote, choose who it is for, enter the billing details, and pick the pricing. Procurist reads the trade pricing and RRP already on every item, applies your VAT and currency, and produces a formatted quote you can export as a PDF and send.
Can I set my own markup or commission on a client quote?
You price from a set menu, not a free markup field: full RRP, RRP with 5%, 10% or 15% off, or trade price, applied across the whole quote. You buy at trade, so the gap between trade and the price your client sees is your commission.
How does Procurist handle VAT and cross-border tax on quotes and invoices?
You select the VAT rate for the country you invoice from when you configure the quote: the UK at 20%, Germany at 19%, or Switzerland at 8.1%. Procurist applies it to the taxable total, and the currency follows the billing country, so cross-border projects invoice correctly.
What currencies does Procurist support?
The currency is set automatically from the billing country, across GBP, EUR and CHF. Supply is European; billing covers the EU, the UK and Switzerland.
How do I pay European suppliers through Procurist?
Placing an order splits it into one order per supplier. You pay each supplier by bank transfer through the platform, and the invoice marks itself paid once the funds arrive. You can also upload proof of payment or flag an order as paid.
Does the invoice match the client quote?
Yes. Both are generated from the same approved FF&E schedule, so every figure reconciles by default. Change an item on the schedule and the documents built from it follow.
Can I export quotes and invoices as a PDF?
Yes. Every quote and invoice exports as a formatted PDF carrying your project and billing details, the priced line items, VAT and the total.
Can I set a budget for a project?
Yes. You set a target budget when you create a project, and your FF&E schedule shows RRP and trade totals side by side, per room and overall, so you can see where the numbers sit.
Does Procurist replace my accounting software?
No. Procurist produces the client quote and the invoice from your FF&E schedule, with trade pricing, VAT and currency already applied, and exports both as PDFs. It does not file your returns, run your payroll or reconcile your bank. What it removes is the step where you retype priced line items out of a schedule and into an accounting tool before you can send anything.
Which countries can I invoice from?
Twenty-nine: the twenty-seven EU member states, the United Kingdom and Switzerland. You choose the billing country when you configure the quote and the currency follows it, so the United Kingdom bills in GBP, Switzerland in CHF, and everywhere else in EUR. Supply stays European throughout, so the goods come from makers inside the same territory you are billing in.
What is reverse charge and when does it apply to my supplier orders?
Reverse charge means the supplier invoices you without VAT and you account for it yourself on your own return. Procurist applies it to an intra-EU order only when your studio VAT number has been verified through VIES, the EU's own registry. Without a VIES-verified number the order carries destination-country VAT instead, which is the correct treatment for a buyer who is not identified for VAT.
Do I pay import VAT and duties on furniture coming from the EU to the UK?
An order crossing between the EU, the UK and Switzerland is treated as a zero-rated export, so the supplier charges no VAT and import VAT is collected at the border instead, along with any duty that applies. You are the importer of record. Procurist shows the treatment on the order before you place it, so the border charge is not something you discover after the pallet has left the workshop.
How does Procurist compare to invoicing through Programa or Xero?
Procurist generates the quote and the invoice from the FF&E schedule itself, so the priced lines, the trade pricing and the VAT treatment are already there. Studio management tools like Programa handle invoicing by integrating with an accounting package such as Xero, which means the schedule and the invoice live in two systems and the figures have to agree across both.

Weighing this against a studio management tool that invoices through an accounting package? The full breakdown is in Procurist versus Programa.

Your next project, quoted and invoiced in minutes.

The pricing you already did, carried all the way through to a sent quote, a paid invoice, and settled suppliers.

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